Public records request

Requests can be made by submitting a Public Records Request Form to the Public Records Custodian via mail, e-mail, and facsimile, in person or by telephone. The requested record(s) will be made available for review upon request within a reasonable time of the request, in accordance with State of Florida, Public Record Law, section 119.07 Florida Statutes, unless such record is exempt from public records disclosure. If the requested documents are exempt from public records disclosure, the requestor will be so notified.

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Yes, pursuant to section 119.07 (4), Fla. Stat., if the requestor prefers a copy of the desired records, a reproduction fee of $.15 cents per page will be applied for single-sided documents (8 x 11 or 8 x 14) and $.20 if the printed material is double-sided. In addition to the copying fees, postage must also be paid if materials are to be mailed. If the nature or volume of the public records requested for inspection or copies requires extensive use of information technology or extensive clerical or supervisory assistance, there may also be a special service charge, in addition to the cost for copies and postage. Full payment is required upon pickup or, if the requestor prefers to receive the documents by mail, prior to shipping.

If the documents being requested or received are exempt from public disclosure pursuant to Chapter 119.071(3) (a) & (b), Florida Statutes (“Exempt Documents”).

SECURITY AND FIRESAFETY. Section 119.071(3)(a), Florida Statutes, provides: As used in this paragraph, the term “security or firesafety system plan” includes all: Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or firesafety of the facility or revealing security or firesafety systems; Threat assessments conducted by any agency or any private entity; Threat response plans; Emergency evacuation plans; Sheltering arrangements; or Manuals for security or firesafety personnel, emergency equipment, or security or firesafety training. A security or firesafety system plan or portion thereof for: Any property owned by or leased to the state or any of its political subdivisions; or Any privately owned or leased property held by an agency is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption is remedial in nature, and it is the intent of the Legislature that this exemption apply to security or firesafety system plans held by an agency before, on, or after the effective date of this paragraph. This paragraph is subject to the Open Government Sunset Review Act in accordance with s. 119.15 and shall stand repealed on October 2, 2023, unless reviewed and saved from repeal through reenactment by the Legislature. Information made confidential and exempt by this paragraph may be disclosed: To the property owner or leaseholder; In furtherance of the official duties and responsibilities of the agency holding the information; To another local, state, or federal agency in furtherance of that agency’s official duties and responsibilities; or Upon a showing of good cause before a court of competent jurisdiction

Section 119.071(3)(b), Florida Statutes, provides: Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption applies to building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency before, on, or after the effective date of this act. Information made exempt by this paragraph may be disclosed: To another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; To a licensed architect, engineer, or contractor who is performing work on or related to the building, arena, stadium, water treatment facility, or other structure owned or operated by an agency; or Upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. Furthermore, Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

The Exempt Documents may be released by GMX for purposes related to work being performed for or required by GMX, or for work related to GMX’s structures.

Please email the completed exempt documents request form to publicrecords@gmx-way.com.